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Safeguarding & Children’s Data Statement

Safeguarding & Children’s Data Statement

Soul of the Junction SCIO

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Soul of the Junction SCIO is committed to creating a safe, welcoming and inclusive environment for children, young people and vulnerable adults. Safeguarding is central to everything we do.

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This policy applies to the safeguarding of children, young people and adults at risk who engage with Soul of the Junction SCIO through its activities, services, premises and community facilities.

Our safeguarding commitment

We recognise our responsibility to protect the wellbeing of all children and young people who engage with our activities, events and spaces.

We are committed to:

  • Providing a safe and supportive environment

  • Treating all children with respect, dignity and care

  • Acting promptly on any safeguarding concerns

  • Working in line with Scottish safeguarding legislation and guidance

All activities involving children are delivered with appropriate supervision and clear boundaries.

Safeguarding procedures

Soul of the Junction SCIO:

  • Follows a written Safeguarding Policy

  • Ensures relevant staff and volunteers are aware of safeguarding responsibilities

  • Uses PVG checks where required for roles involving regular or direct contact with children

  • Has clear procedures for reporting and responding to concerns

Any safeguarding concern is taken seriously and acted upon appropriately.

Children’s data & privacy

We take special care when handling personal data relating to children.

We:

  • Collect only essential information about children

  • Seek parental or guardian consent where required

  • Store children’s data securely and confidentially

  • Do not share children’s data with third parties unless legally required or clearly agreed

Children’s data is handled in accordance with UK GDPR and our Privacy Policy.

Photography & media

Photographs or videos of children may only be taken or used:

  • With clear consent from a parent or guardian

  • For agreed purposes such as promotion or reporting

  • In a respectful and non-intrusive manner

We never identify children by full name unless explicit permission has been given.

Parental responsibility

Parents or guardians remain responsible for their children unless stated otherwise for specific activities. Details of supervision and responsibilities are shared clearly for each event or programme.

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Safeguarding Adults at Risk

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Our Commitment

Soul of the Junction SCIO is committed to creating a safe, welcoming and inclusive environment for everyone who uses our premises, services and facilities.

While many of our activities are designed for children, families and the wider community, we recognise that members of the public may include adults who, because of age, disability, illness, mental health conditions, dementia, learning disabilities or other circumstances, may be at increased risk of harm or exploitation.

We are committed to promoting their wellbeing, dignity, independence and right to participate safely within our community.

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Who this Applies To

This section applies to any adult (aged 16 or over) who may require additional support to keep themselves safe while attending our premises, activities or community café.

Examples may include, but are not limited to:

  • older people experiencing confusion or memory loss;

  • adults living with dementia;

  • people with physical disabilities;

  • adults with learning disabilities;

  • people experiencing mental ill health;

  • adults temporarily affected by illness, injury or distress.

This policy follows the principles of the Adult Support and Protection (Scotland) Act 2007.

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Our Responsibilities

All trustees, employees and volunteers will:

  • treat every person with dignity and respect;

  • remain alert to signs that an adult may require assistance;

  • respond calmly, sensitively and without judgement;

  • never exploit or take advantage of an adult at risk;

  • report safeguarding concerns promptly to the Designated Safeguarding Lead;

  • contact emergency services immediately where someone is believed to be at immediate risk

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Supporting Adults at Risk

Where appropriate and safe to do so, staff and volunteers may:

  • assist someone who appears confused or disorientated;

  • help reunite an individual with family members or carers where appropriate;

  • offer a quiet, safe space while support is arranged;

  • contact emergency contacts or emergency services when necessary;

  • record safeguarding concerns in accordance with this policy.

Volunteers will always act within the limits of their role and will not provide medical care or personal care unless specifically trained and authorised.

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Examples of Situations

Examples include:

  • an older visitor becoming confused and unable to find their way home;

  • someone showing signs of neglect or abuse;

  • a visitor appearing extremely distressed or vulnerable;

  • concerns about financial exploitation;

  • behaviour suggesting that an individual may not be safe if they leave alone.

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Raising a concern

If you have any safeguarding concerns, questions or complaints, please contact us immediately:

📧 soulofthejunction@gmail.com

Concerns can be raised confidentially and will be handled with care, sensitivity and urgency.

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Any concern relating to an adult at risk should be reported immediately to the Designated Safeguarding Lead.

Where there is an immediate risk to life or serious harm, volunteers or staff should contact 999 without delay.

Where appropriate, concerns may also be referred to South Lanarkshire Council Adult Support and Protection services in accordance with local safeguarding procedures.

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